How to find the right target customers for you

Accurate targeting helps to increase your responses and lower your costs. With this in mind, it’s important to develop a detailed profile of your target customers. For example:

• Are they living in a particular geographic area?
• Are your customers predominantly female, or empty-nesters, or have above average household income? Do they share similar interests or activities?
• If you're targeting businesses, are they in a particular industry?

Successful marketing campaigns target individuals like your "best" customers and put your message right into their mailboxes. The right mailing list is key. You can:

• Use your own customer list.
• Rent a mailing list.
• Combine lists.

Use your own customer list

This is a valuable corporate asset and usually returns better results than a rented list. Plan to build an in-house list by capturing information on customers and potential customers who respond to your campaigns.

Rent a mailing list

More than 3,000 mailing lists are available for rent in Canada to connect you with new potential customers.

You can rent lists from list brokers, who will recommend one or more lists to meet your marketing objectives. List rental agreements are generally based on one-time use and you will likely need permission for multiple mailings.

When people respond to your campaign, you can obtain consent to add their names to your in-house list. Depending on the conditions of the rental agreement that you negotiated with your list broker, you may be able to contact the customer again without paying an additional list rental fee.

Take time in choosing the list broker that is right for you, and make sure you read and understand any agreement before signing it.

Combine lists

If you are renting multiple lists, you need to combine them and eliminate duplicates. Or you may want to compare your rented list with your in-house list of customers and eliminate duplicates from a mailing. As a rule, if you are unsure if it is a duplicate, keep the record from your in-house list.

Sophisticated software has been developed for this complex task. To access this matching software, consider:

• Contacting a list broker who offers these services on a fee-for-service basis.
• Obtaining a license for one of many de-duplication and merge/purge software offerings.

Keep in mind that building or making use of customer lists is subject to applicable privacy laws. Be sure to educate yourself, or obtain professional advice, before collecting information about customers. Find out what you need to know about privacy.

What is Addressed Admail?

To qualify as Addressed Admail, your mailing must meet the following requirements:

• Be promotional in nature.
• Contain a uniform message.
• Include a minimum of 1,000 pieces to Canadian addresses.
• Meet address accuracy requirements (when mailing over 5,000 pieces).
• Be prepared and/or presorted in a specific way.

Read on to find out more about each requirement. For more detailed information, consult the Addressed Admail Customer Guide.

Requirements and how they impact your mailing

Promote your business

Your campaign must be promotional in nature to use Addressed Admail service. This includes campaigns to:

• Promote your products and/or services.
• Solicit donations or contributions, or
• Report your organization's financial performance, primarily for promotional purposes.

Personalize your Addressed Admail pieces

Although your entire mailing must share the same specific purpose (known as having a uniform message) you can personalize the message to your individual customers and prospects. Making a personal connection with each customer can help to improve your response rate.

Learn more about uniform messages and personalization.

What to do if you want to send fewer than 1,000 pieces

• Pay the base price for the difference between the number of pieces you send and the minimum requirement (1,000 pieces). This option is referred to as phantom pricing.
• Use Lettermail™ instead. Postage is higher, but the overall campaign costs may be lower.

Read more about these pricing options

Eliminate unnecessary costs and delays—ensure your addresses are accurate

Address accuracy helps ensure your mail is deliverable within the timeframe you expect. And it stands to reason that a well-managed list, with correct addresses, will help improve response rates. Our accuracy program checks that your list of addresses is complete and accurate. For example:

• Apartment number exists for multi-unit building.
• Postal Code matches street address.

If you're mailing more than 5,000 pieces, you must validate the accuracy of your address list with approved address accuracy software.

Learn more about address accuracy requirements and how to find a supplier of address accuracy software.

What's included

Redirection—an easy way to stay connected
If we cannot deliver your mail as originally addressed because of a move, we will redirect your message to the new address for free—provided a Change of Address Notification is in effect for that address.

Assurance – track your mailing
From our Online Business Centre, you can check the processing status of your mailing. This will help you plan for responses to your campaign. Access our FREE ‘Track a Mailing’ option by using the fully-featured version of Electronic Shipping Tools.

What's extra

Return to Sender—future savings
For a fee, we will return undeliverable mail to you so that you can remove old addresses from your list. You can save on future mailings by mailing to more accurate customer lists.

Address Correction Service – keeping your mailing list up-to-date
For a fee, we will return your undeliverable mail with an up-to-date address so that you can correct your mailing list. This service can only be provided when customers have filed a Change of Address Notification and provided consent for their new address to be shared.

Get creative with your mail

Scented Admail

Repositionable Notes

Remember, your goal is to get noticed, get opened, get read, and get a response. Push the envelope with formats and options designed to attract your customers' interest:

• Instead of sending business size envelopes, try sending bigger, more enticing Direct Mail packages, catalogues and product samples. You can even cut Direct Mail into an unusual shape—called die-cut—which may be more eye-catching.
• Consider other engaging elements such as sticky-notes and scented inks.

Learn more about how to create compelling Direct Mail.

Specifications

Machineable

Machineable		Length	Width	Thickness	Weight
Short and Long (S/L) Envelopes and Self-mailers	MIN	140 mm (5.6 in)	90 mm (3.6 in)	0.18 mm (0.007 in)	3 g (0.11 oz)
	MAX	245 mm (9.6 in)	156 mm (6.1 in)	5 mm (0.2 in)	50 g (1.75 oz)
Short and Long (S/L) Cards	MIN	140 mm (5.6 in)	90 mm (3.6 in)	0.18 mm (0.007 in)	N/A
	MAX	235 mm (9.2 in)	120 mm (4.7 in)	5 mm (0.2 in)	50 g (1.75 oz)
Oversize (O/S) Envelopes and Self-mailers	MIN	140 mm (5.6 in)	90 mm (3.6 in)	0.5 mm (0.02 in)	10 g (0.4 oz)
	MAX	380 mm (14.9 in)	270 mm (10.6 in)	20 mm (0.8 in)	500 g (17.6 oz)

Notes:
Oversize machineable mail must be rectangular in shape and does not include cards.
A self-mailer is mail that does not have an outer cover, wrapping or envelope.

Letter Carrier Presort and NDG

Letter Carrier Presort and NDG		Length	Width	Thickness	Weight
Short and Long (S/L) up to 100 g	MIN	100 mm (3.9 in)	70 mm (2.8 in)	0.18 mm (0.007 in)	N/A
	MAX	245 mm (9.6 in)	156 mm (6.1 in)	5 mm (0.2 in)	100 g (3.5 oz)
Oversize (O/S) up to 500 g	MIN	100 mm (3.9 in)	70 mm (2.8 in)	0.18 mm (0.007 in)	N/A
	MAX	380 mm (14.9 in)	270 mm (10.6 in)	20 mm (0.8 in)	500 g (17.6 oz)
Oversize (O/S) 500 g – 1.36 kg	MIN	100 mm (3.9 in)	70 mm (2.8 in)	0.18 mm (0.007 in)	N/A
	MAX	380 mm (14.9 in)	270 mm (10.6 in)	35 mm (1.4 in)	1.36 kg (3 lb)

Your mail is Oversize when it exceeds any one of the maximum dimensions and/or weight of Short and Long.

Dimensional Addressed Admail

Dimensional Addressed Admail		Length	Width	Thickness	Weight
Small	MIN	140 mm (5.6 in)	90 mm (3.6 in)	20 mm (0.8 in)	N/A
	MAX	180 mm (7.1 in)	130 mm (5.1 in)	35 mm (1.4 in)	500 g (17.6 oz)
Medium	MIN	180 mm (7.1 in)	90 mm (3.6 in)	20 mm (0.8 in)	N/A
	MAX	250 mm (9.8 in)	130 mm (5.1 in)	35 mm (1.4 in)	500 g (17.6 oz)
Large	MIN	250 mm (9.9 in)	90 mm (3.6 in)	20 mm (0.8 in)	N/A
	MAX	300 mm (11.8 in)	150 mm (5.9 in)	35 mm (1.4 in)	500 g (17.6 oz)

Make it easy for customers to respond

Use our Business Reply Mail™ service with your campaign. These envelopes, cards or labels allow your customers to reply to you at no expense to them.

When will your mail get there

Service standards are estimates of how long it will take for your mail to be delivered. Service standards are not guaranteed but are generally:

Local	3 business days
Within a Province	4 – 5 business days
National	4 – 13 business days

Notes about service standards

Rates & prices

The price of your Addressed Admail mailing will depend on:

• Size and weight.
• Mail preparation and presortation options. You save on postage when you prepare and/or sort your mail so that we can process it more efficiently.

View Addressed Admail pricing.

Other cost considerations

Save time and money when you create your order (Statement of Mailing) online with Electronic Shipping Tools.

Surcharges and price adjustments may apply if there are irregularities with your mailing.

Please note for orders created manually:

• We charge a processing fee.

PLUS

• You will pay NDG prices for Machineable and Letter Carrier Presort (LCP) mail.
• • You will pay Residue prices for Dimensional Addressed Admail.

How to pay for your mailing

You have two payment options:

• Use your account. Don't have an account? Call 1-866-757-5480 to set up an Addressed Admail account.
• Meter your mail (if it weighs less than 50 g). Find a meter supplier.

Find out more about payment terms.

How to prepare your mail

You have 3 mail preparation options.

• Machineable – You prepare your mail items so that our machines can process them.
• Letter Carrier Presort (LCP) – You sort, bundle and place your mail in containers according to the delivery route for your items. This option requires authorized software to identify the delivery route. (Note: this is the only option for Dimensional Addressed Admail items.)
• National Distribution Guide (NDG) Presort – You sort, bundle and place your mail in containers according to the delivery office for each item. You'll need to use a document called the National Presortation Schematic to help you sort your items. You can use approved software to help with this task or perform it manually. This manual option can be time-consuming.

Get it right the first time—avoid common errors by following our Do-it-Yourself Checklist.

For more detailed information, consult the Mail Preparation and Presortation Guide.

Where to drop off your mail

Deposit your mailing at a Receipt Verification Unit (RVU) or at a postal facility approved by Canada Post. Find out more about how and where to deposit your mailing.

Support

Need help? Contact us and we'll gladly answer your questions. Or call us at 1-866-757-5480.