How we manage expenses
Members of the Board of Directors and senior management shall be reimbursed for reasonable travel and hospitality expenses incurred in connection with their service. Expenses are managed in a responsible and accountable manner and in keeping with all applicable guidelines and policies.
Why we need this policy
Members of the Board of Directors and senior management are regularly called upon to travel and incur hospitality expenses to attend various meetings and otherwise be of service to the Corporation. Canada Post has a comprehensive Corporate Travel and Expense Policy for its employees and now we have a more general Corporate Travel and Expense Policy to meet the requirements of the Board and management.
Here’s how the expense policies are applied
Board members, or the office of the Corporate Secretary acting on their behalf, and senior management will arrange travel using Canada Post’s designated travel agency. Air travel may be booked “Business” class for trips over 850 km if available, otherwise only “Economy” fare will be reimbursed.
Meals taken in connection to Canada Post business will be paid directly by the office of the Corporate Secretary; otherwise the Board members will be reimbursed expenses in accordance with the Corporate Travel and Expense Policy.
Other than in exceptional circumstances, which would include lack of availability, members of the leadership team will stay in hotels with which the Corporation has negotiated a corporate rate and bookings will be made in accordance with the Corporate Travel and Expense Policy.
Car rentals, rail travel and miscellaneous expenses will be reimbursed in conformity with Canada Post’s general Corporate Travel and Expense Policy. Group transportation for the leadership team will be organized and paid directly by the office of the Corporate Secretary.
Who approves the Board’s expenses?
The Chairperson of the Board will approve all board members’ expenses in accordance with this policy and with the approval and pre-approval requirements set out in the Corporate Travel and Expense Policy.
The Chair of the Audit Committee will approve the expenses of the Chair of the Board in accordance with this policy and with the approval and pre-approval requirements set out in the Corporate Travel and Expense Policy.
Get details on our Board members’ expenses
We want to be as transparent as possible. You can view and download all current Board of Directors’ travel and hospitality expenses.