Canadian Forces Postal Service

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Last updated: 2018-01-15

1

What Is the Canadian Forces Postal Service?

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The Canadian Forces Postal Service (CFPS) operates Canada Post post offices in support of the Canadian Forces deployments and ships located worldwide. CFPS personnel provide postal services and support to the Department of National Defence and the Canadian Armed Forces.

Canadian Armed Forces Mail is mail sent to or by Canadian Armed Forces personnel, their family members and the civilians attached to the Canadian Forces served through a Canadian Forces Post Office or a Fleet Mail Office.

A Canadian Forces Post Office (CFPO) is a military post office operated by the Canadian Forces Postal Service either domestically or overseas to provide postal services to personnel authorized to receive or mail Canadian Armed Forces Mail.

A Fleet Mail Office (FMO) is a military post office operated by the Canadian Forces Postal Service to provide postal services to Her Majesty’s Canadian Ships (HMCS). Mail is gathered either at the Fleet Mail Office in Halifax or Victoria. Each Fleet Mail Office is then responsible to sort and prepare the mail for shipment to the deployed ship.

1.1

Unacceptable Items

Any item is considered unacceptable if:

  • it is or contains any dangerous substance or article prohibited by law or defined as a dangerous good (see Non-mailable Matter for more information or refer to the Non-mailable Matter Regulations or the Transportation of Dangerous Goods Act)
  • it does not meet the size and weight specifications for this service
  • it may soil, taint or damage mail or mail equipment, expose a person to danger or emit offensive odours
  • it contains food perishables or live animals that do not meet applicable shipping requirements
  • it is improperly or insecurely packed or wrapped
  • it is in contravention of applicable Universal Postal Union prohibitions and U.S.A.’s Department of Transportation or Customs Regulations. The United States prohibits or applies restrictions on the acceptance of certain articles for transmission by post. For more information on restrictions and prohibitions, see International Destination Listing.

2

Size and Weight

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Category
Length
Width
Thickness
Weight
Air Forces Letter
max.
220 mm
110 mm
N/A
min. of
60 g/m2
min.
140 mm
90 mm
N/A
max.
380 mm
270 mm
20 mm
500 g
min.
140 mm
90 mm
0.18 mm
max.
Length 1 m / Length + Girth: 2 m
20 kg
min.
100 mm
70 mm
1 mm
N/A
NOTE:
Every Forces Air Letter must be rectangular in shape.

2.1

Armed Forces Air Letters

Armed Forces Air Letters (form 43-074-078) with domestic Lettermail™ postage affixed may be used by:

  • Canadian Armed Forces personnel stationed outside of Canada, writing to persons in Canada
  • anyone in Canada writing to Canadian Armed Forces personnel outside of Canada
  • members of the following foreign military forces serving in Canada when writing to someone in their own country:
 
  • Australia (Australie)
 
  • Ghana
 
  • Nigeria (Nigéria)
 
  • Belgium (Belgique)
 
  • Italy (Italie)
 
  • Norway (Norvège)
 
  • Britain (Grande-Bretagne)
 
  • Jamaica (Jamaïque)
 
  • Portugal
 
  • Denmark (Danemark)
 
  • Malaysia (Malaisie)
 
  • Tanzania (Tanzanie)
 
  • France
 
  • Netherlands (Pays-Bas)
 
  • Turkey (Turquie)
 
  • Germany (Allemagne)
 
  • New Zealand (Nouvelle-Zélande)
 
  • Zambia (Zambie).
NOTE:
Armed Forces Air Letters cannot be mailed to foreign military forces.
  1. The following words shall be printed on a Forces Air Letter:
  1. on the face thereof, “Forces Air Letter/Lettre-avion pour militaire”
  2. on the back thereof, “No enclosures permitted/Ne rien insérer” and “Authorized by the Canada Post Corporation for mailing in Canada/Autorisé par la Société canadienne des postes pour mise à la poste au Canada”; and
  1. on the face or back thereof, the folding and opening instructions in English and in French.
  1. No Forces Air Letter shall contain an enclosure.
NOTE:
Armed Forces Air Letters can be accepted for Registered Mail™ services.

2.1.1

Foreign Military Forces

When sending Armed Forces Air Letters out of Canada, foreign military forces serving in Canada must use form number 43-074-078 with domestic Lettermail postage affixed. The following particulars must be indicated in the upper left hand corner, under Sender’s Name and Address:

Number, rank, name
“COMMONWEALTH FORCES” or “NATO FORCES”/ Country;
Address in Canada
 
16779 MAJOR J. SMITH
NATO FORCES/ENGLAND
RR1
OROMOCTO NB  E2V 2G2
For example:
 

3

Pricing Information

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Domestic postal services and prices apply to mail items sent to or by Canadian Armed Forces personnel overseas, provided the mail item is sent through the Belleville ON address or a Ship’s address in Halifax NS or Victoria BC.

NOTE:
Applicable U.S.A. and International postal services prices apply to items sent directly to the international destination.

3.1

GST exemption

Prices and fees for items mailed to foreign destinations or Canadian Forces Post Offices are not subject to sales taxes if the total price per transaction is $5 or more.

4

Delivery Standards at a Glance

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Delivery standards are the same as for the domestic service used, from the point of origin to the Belleville address, or to the Victoria or Halifax FMO.

NOTE:
For items sent directly to the international destination, please refer to the applicable postal service used.

5

Features and Options

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The features and options of the service used are applicable.

NOTE:
The Canadian Forces Postal Service is authorized to readdress and redirect mail for military personnel that cannot be delivered as addressed or forwarded by the serving post office.

6

Addressing

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Generally, items addressed to a Canadian Forces Post Office or a Fleet Mail Office should include, as applicable, the following information:

6.1

Examples of proper addressing

FINANCE SECTION CFSU (E) DET SHAPE
PO BOX 5048 STN FORCES
BELLEVILLE ON  K8N 5W6
 
CAPT M.M.F. DUVAL
SUPPLY OP SOPRANO
PO BOX 5225 STN FORCES
BELLEVILLE ON  K8N 5W6
6324
C/O CANADIAN CONTINGENT
OP ADDENDA (KABUL)
PO BOX 5231 STN FORCES
BELLEVILLE ON  K8N 5W6
MS MARIE-CLAUDE TREMBLAY
MESS #3
HMCS CALGARY
PO BOX 17000 STN FORCES
VICTORIA BC  V9A 7N2
PO W SMITH
MESS #5
HMCS TORONTO
PO BOX 99000 STN FORCES
HALIFAX NS  B3K 5X5
ANY CANADIAN FORCES MEMBER
(or a variation of this phrase)
OP SOPRANO
PO BOX 5225 STN FORCES
BELLEVILLE ON  K8N 5W6

All items must bear a legible address including the correct Postal CodeOM, as well as the shipper’s address. See Addressing Guidelines for addressing details, tables of abbreviations and symbols.

6.2

Customs Requirements

The customs documentation that is required for an item shipped from Canada depends on the International service used, the content of the item and the destination. All items addressed to a deployed ship or a Canadian Armed Forces unit with the Belleville address must have the proper customs documentation.

Table 1: Required customs documentation
Service
Content
Required Documentation
Letter-post
Written correspondence or documents of no monetary value
No customs documentation required
Documents up to $500 in value
CN22 (43-074-076)
Documents over $500 in value
CN22 plus CP72 (43-074-172)
Parcels
All items
International Parcel shipping label – CP72 (43-074-172) (includes the Customs Declaration)
NOTE:
A manila tag (43-074-174) must be attached to small or cloth-wrapped parcels, by using twine and affixing the Customs Declaration CP72 (43-074-172) to the tag.

7

Delivery of Canadian Armed Forces Mail

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Items will be delivered to the applicable Canadian Forces Post Office or Fleet Mail Office for forwarding to the addressee.

 



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