Registered Mail is a service offered to customers who require proof of mailing and/or proof of delivery. The service secures the signature of the addressee or the addressee’s representative and provides the sender with a mailing receipt, a copy of the signature and the date upon delivery of the item.
Registered Mail may include:
coins, jewellery, manufactured and non-manufactured precious metals, precious stones, cancelled or uncancelled postage stamps, banknotes, stocks, bonds, coupons or other securities negotiable by the bearer, lottery tickets or traveller’s cheques (no indemnity payable on these items)
Literature for the Blind.
Customers with a Standing Offer Agreement Canada Post offers a Prepaid Registered Mail (PRM) envelope that include all of the features and options of a Registered Mail item, with the exception of the Additional Liability Coverage option.
Registered Mail may not be used to send items prohibited by law in Canada or defined as dangerous goods. See Non-mailable Matter for more information.
Priority™, Xpresspost™, Expedited Parcel™ and Regular Parcel™ cannot be combined with Registered Mail.
Size and Weight
Each Registered Mail item must meet the size and weight specifications shown in Table 1.
The metric unit is the official measure. Imperial equivalents are provided for reference and convenience only.
The longest dimension is the “length”, the second longest is the “width”.
Table 1: Registered Mail size and weight
140 mm (5.6 in.)
90 mm (3.6 in.)
0.18 mm (0.007 in.)
2 g (0.07 oz.)
245 mm (9.6 in.)
156 mm (6.1 in.)
5 mm (0.2 in.)
50 g (1.76 oz.)
140 mm (5.6 in.)
90 mm (3.6 in.)
0.18 mm (0.007 in.)
5 g (0.17oz.)
380 mm (14.9in.)
270 mm (10.6in.)
20 mm (0.8in.)
500 g (17.6oz.)
240 mm (9.4 in.)
150 mm (5.9 in.)
50 g (1.76 oz.)
318 mm (12.5 in.
241 mm (9.5 in.)
200 g (7.1oz.)
The aspect ratio is the relationship between the length and the width. Standard Lettermail must be rectangular in shape. Items that do not meet this ratio (e.g. square items) are subject to Other Lettermail prices.
A feature is something that is provided as part of the basic service. The available features are described below.
A signature is secured upon delivery of the item, free of charge. The signature of the person who signed upon delivery is available, usually by noon on the business day following delivery, on the Canada Post website at canadapost.ca/track or by contacting Customer Service at 1-888-550-6333. Some exceptions apply in smaller centres.
Proof of Mailing
Registered Mail provides confirmation that the item was received by Canada Post for delivery to the addressee. Canada Post will provide the sender with a date stamped official registration receipt.
On Prepaid Registered Mail (PRM) envelopes a detachable tracking number constitutes a proof of registration (PRMs are only available to commercial customers).
Delivery Confirmation (Tracking)
Registered Mail provides confirmation that the item has arrived at its destination. Upon delivery, or attempted delivery, the item ID number is scanned and the date captured. The date of delivery is available the next business day after delivery on the internet at canadapost.ca or using the automated phone response system at 1-888-550-6333.
Liability Coverage for up to $100 is included. Certain exceptions apply.
Canada Post shall have no liability for loss or damage of Registered Mail items containing banknotes, stocks, bonds, coupons or other securities negotiable by the bearer, lottery tickets, travellers’ cheques, coins, jewellery, manufactured and non-manufactured precious metals, precious stones, gold bullion, gold dust or cancelled or uncancelled postage stamps. Indemnity may not be claimed for expenses incurred by the sender in submitting the indemnity claim or for the fees paid for the option.
Return to Sender
Registered Mail items will be returned to the sender if they cannot be delivered, as long as they have a return address, or a Mail Forwarding request has been filed for an address outside Canada.
If the return address is located on the inside of the item as opposed to the outside, Canada Post will return the item for a fee.
Registered Mail items will be forwarded if the addressee has filed a Mail Forwarding request and if the new address is within Canada.
An option is a service enhancement which is not included automatically as part of the basic service. The customer must select the option by checking a box or affixing an additional label or sticker. Most options are available for an additional fee. The available options are described below.
A secured image of the signature of the person who signed for the delivery is available, at no charge, on Canada Post’s website. A hard copy of the signature is also available, for a fee, by contacting Customer Service at 1-888-550-6333. The Signature Copy will be sent to the customer via Lettermail or by facsimile within three business days of the customer’s request.
Additional Liability Coverage
Additional Liability Coverage is available for domestic Registered Mail items up to $5,000, for a fee. Certain exceptions apply.
Canada Post shall have no liability for loss or damage of Registered Mail items containing banknotes, stocks, bonds, coupons or other securities negotiable by the bearer, lottery tickets, travellers’ cheques, coins, jewellery, manufactured and non-manufactured precious metals, precious stones, gold bullion, gold dust or cancelled or uncancelled postage stamps.
Additional liability coverage is not available for prepaid Registered Mail envelopes.
Literature for the Blind
Literature for the Blind is free of charge.
Labels and Documentation Required
Registered Mail items must have a Registered Mail barcode that allows for the item to be tracked. Registered Mail can be prepared by applying a Registered Mail barcode label on the front of each item.
In addition, commercial customers can prepare Registered Mail items by:
Using prepaid, pre-barcoded Registered Mail envelopes.
Using our Electronic Shipping Tools Desktop software to create and print Registered Mail barcode labels.
Creating and printing a Registered Mail barcode and artwork on the mail item itself, on a label or an envelope.
Prepaid Registered Mail envelopes are available to commercial customers in two sizes:
Standard (Item# 143001): 150 mm x 240 mm – max 50 g
Other (Item# 143002): 241 mm x 318 mm – max 200 g.
Prepaid envelopes can be ordered by calling the Canada Post Order Desk at 1-888-550-6333.
Commercial customers can create and print a Registered Mail barcode label using the Electronic Shipping Tools Desktop software with a compatible 4” x 6” thermal label printer. Using the Electronic Shipping Tools (EST) will:
capture each of your Registered Mail tracking identifiers in our tracking system and associate each with the Order (Statement of Mailing) number
enable you to setup email notifications on Registered Mail items
let you assign a “Customer Reference” to each Registered Mail item which can also be used for tracking
provide you additional tracking events
allow you to use the Advanced Tracking options within the Online Business Centre, which includes tracking by Statement of Mailing (SOM) number.
Commercial customers who wish to develop their own in-house solution for printing a Registered Mail barcode and artwork, must follow a certification process. For more information, visit canadapost.ca/registeredmail. The Electronic Shipping Tools Desktop software has a File Import option which can be used with in-house systems.
All items must be packaged according to standard domestic packaging for the original service used.
Addresses must be legible, complete and include the name of the addressee and the correct Postal Code. See Addressing Guidelines for more information.
Deposit of Registered Mail
The customer can deposit domestic Registered Mail items at the following locations:
at a post office
at a processing facility.
All Registered Mail must be deposited at an authorized post office, or given to a rural mail carrier. Such items are not to be dropped into a street mailbox or mail receptacle. The sender is provided with a proof of mailing at the time of mailing.
Only Prepaid Registered Mail (PRM) envelopes may be deposited into a street letter box (PRMs are only available to commercial customers). For Prepaid Registered Mail (PRM) envelopes a detachable tracking number is considered a proof of mailing.
Items deposited after the Canada Post-approved postal facility cut-off time are considered as being deposited on the next business day. Visit canadapost.ca/ilmsupportdocuments for the list of facility cut-off times.
Delivery of Registered Mail
Where mail is normally delivered to the addressee’s door, the Registered Mail item will be delivered to the door, provided there is someone available to sign for the item. If no one is available, a Delivery Notice card will be left in the mailbox. Registered Mail delivered to a group mailbox, community mailbox, rural mailbox, post office box, or via general delivery, will be automatically carded with a Delivery Notice card.
A signature is mandatory before delivering Registered Mail. If the addressee or their representative refuse to sign-for a Registered Mail item, the item will be returned to sender.