Canada Post Community Foundation

Canada Post Community Foundation

Granting Guidelines

OUR VISION is to ensure every child in Canada is happy, healthy and part of a community that supports and cares for them.

OUR MISSION is to make a positive impact in the lives of children in the communities Canada Post serves by supporting registered charities, local initiatives and community or school programs that benefit children.


Applications from registered charities, school programs or community organizations are invited for funding of projects consistent with the Foundation’s objective to provide support for initiatives that benefit children. Applications from registered charities, school programs or community organizations are invited annually for funding of projects consistent with the Foundation’s objective to provide support for initiatives that benefit children.

More than $1.1 million was raised for the Community Foundation for Children in 2016. These funds will be granted in 2017. Over the past five years, the Foundation has allocated in excess of $5 million to over 480 projects.

Funding from the Foundation will not exceed $30,000 per grant. The Canada Post Community Foundation will offer up to three Signature Grants of $50,000 each. These grants would support the overall work and mission of national organizations delivering programs or support for children and youth. These Signature Grants would be the largest grants awarded by the Canada Post Community Foundation.

Canada Post provides administrative support for the Foundation and facilitates fundraising activities. The Foundation’s Trust Deed stipulates no more than 8% of funds raised for the Foundation may be used to cover overhead costs, though typically less than 4% of funds raised are used by the Foundation to support its work.

An annual granting process (call for applications, March • deadline for applications, April • GAC decisions/Trustee approval, June/July • decisions communicated to applicants, August) will be used to distribute funds for projects that best meet the Foundation’s vision.


Area of Concentration:

Outside of its Signature Grants, the Foundation will fund projects that support three primary focus areas—community, education and health.

Funding will be allocated to projects that will generate maximum impact, creating lasting change for children and youth (up to the age of 21), in the following areas:

  • education programming to help children reach their full potential
  • programming supporting healthy children
  • building safe, kid-friendly communities
  • services for children and youth with special needs and their families
  • programs that promote the interest of children and youth
  • mental health programs for children and youth

Organizations applying for project funding should either be based in the community or rely significantly on community resources to undertake the activities proposed or to achieve the objectives stated. Projects should involve capacity-building (i.e., the creation or expansion of services, rather than the maintenance of existing services; expansion may include augmentation of a service, addition of a service or inclusion of a new geographic territory). Capacity-building activities could include hiring and/or training staff or covering costs directly related to the delivery of a program (such as mileage, facilities rental, communications activities) or the purchase, construction or addition of new equipment or facilities.

The type of support that projects might provide covers a wide range of services and activities. Some examples (which are not meant to be exhaustive or to limit the generality of the concept) are:

The Foundation will support:

  • projects aimed at building front-line capacity to provide community-based support for children
  • projects that:
    • address needs of children living with disabilities, illness, who are vulnerable
    • enhance the ability of families and communities to nurture their children
    • extend a caring hand to the children of our community, build better futures for our children and, ultimately, a stronger community
    • support educational, preventative, therapeutic and rehabilitative programs for children, youth and their families
  • projects that focus on: education, development, culture/civic programs, health and physical activity, social services and arts and culture for youth and families

These projects would be delivered by:

  • charitable organizations with a valid CRA registration number
  • registered non-profit organizations with a valid B/N business registration number
  • elementary and high school groups
  • local community or Aboriginal groups
  • community libraries
  • a registered Canadian amateur athletic association

Foundation grants would NOT support:

  • professional or amateur sports teams
  • activities outside Canada
  • debt reduction campaigns
  • lobby, advocacy or partisan groups that promote a particular social, political or economic point of view
  • fundraising events (i.e. golf tournaments, runs or races, galas) or initiatives
  • brand or general advertising (i.e., as distinguished from information directly related to front-line activities)
  • financial assistance for individuals
  • trade shows
  • organizations, political parties or other programs that require, as a condition for receiving support or services, an adherence to, or promotion of a particular religious faith, political affiliation or cultural group
  • conventions, conferences or events
  • ongoing operating costs (e.g., administrative costs not directly linked to delivery of front-line programs) (Signature Grants are exempted )
  • pure academic or basic research

School projects that would qualify include:

  • playground structures
  • library supplies
  • electronics
  • music instruments
  • sports equipment
  • participation in school-organized humanitarian efforts
  • after-school programs
  • science fairs and other educational events

Foundation grants to schools would NOT support:

  • salaries and administration costs for school employees
  • school trips (excluding humanitarian programs)
  • standard classroom supplies
  • professional development

Criteria

Grants to elementary and high schools, school/parent organizations, daycares, sports teams, playground and all recreation facility (pools, ice rinks, skateboard parks, etc.) initiatives will not exceed $5,000. Grants to unregistered organizations will not exceed $5,000.

Recipients of a 2017 Signature Grant are not eligible to apply for a Canada Post Community Foundation Signature Grant in the 2018 or 2019 granting cycle. They may however continue to apply for project grants. Signature grant applicants may also apply for up to two project grants when they apply for a Signature Grant.

Eligibility Criteria

To be eligible for funding, applications must meet the following criteria. Eligibility criteria are mandatory criteria used to screen applications, resulting in a pass or fail judgment. The criteria relate to both the applicant (i.e., organization-related criteria) and the proposed initiative (i.e., project-related criteria).

Organization-related Criteria

Organizations applying for a grant must:

  • be a registered charity with a Canadian Charitable Registration Number OR a registered non-profit organizations with a valid B/N business registration number OR a school (as defined by the education act in each province) OR an unregistered community organization OR a community library OR a registered Canadian amateur athletic association
  • have a volunteer Board of Directors/organizing committee
    • while paid employees can be used to deliver programming, the Board of Directors must be unpaid positions (payment for expenses incurred by the Directors is acceptable)
  • have a detailed plan for the project being submitted (Signature Grant applications exempted)
  • have a budget for the project being submitted (Signature Grant applications exempted)
  • have:
    • All Signature Grant applicants must have Independent Audited Financial Statements
    • Independent Audited Financial Statements (for grants valued at $25,001 or more)
    • At a minimum, a Review Engagement Report (for grants valued at $15,001 to $25,000)
    • At a minimum, a Notice to Reader – Compilation Engagement (for grants valued at $5,001 to $15,000)
    • For grants up to $5,000, the Foundation would require, at a minimum, the organization’s financial statement/plan for the current year.

Project-related Criteria

  • Funding from the Foundation will not exceed $30,000 per application. The funds must be spent within 12 months of receipt. The Foundation will not fund more than one project per applicant during any given grant cycle.
  • The project should involve capacity-building (i.e., the creation or expansion of services or programs, rather than the maintenance of existing services/programs; expansion may include augmentation of a service, addition of a service or inclusion of a new geographic territory). Capacity-building activities could include hiring and/or training staff or covering costs directly related to the delivery of a program (such as mileage, facilities rental, communications activities) or the purchase, construction or addition of new equipment or facilities.
  • The project must be community-based, community-driven or rely on community resources.
  • Applications for funding must be signed by the organization’s top executive.
  • While funding will only be provided for a one-year period, the project itself can be intended to continue beyond the period for which the Foundation approves funding.

Appropriateness Criteria

Alignment – Signature Grants and project grants should align with the Foundation’s focus on community-based, front-line activities, including demonstration that the need will be met and that there is no duplication or competition with existing services (i.e., the project must either be unique or complementary). The involvement of Canada Post employees in the project is an asset.

Feasibility – Project grant applications must have a realistic plan, with resources (including any other funding sources) commensurate with objectives. Appropriate skills and experience of project team and, if applicable, partner organizations should be identified. Signature Grant applicants should demonstrate a proven track record of delivering successful programing that improves the community or individual circumstances for children and youth.

ImpactThe expected outcome of work supported by Foundation grants would meet identified community needs and is able to be measured. Projects should involve capacity-building (i.e., the creation or expansion of services, rather than the maintenance of existing services; expansion may include augmentation of a service, addition of a service or inclusion of a new geographic territory).


Application Process

The application form will be posted on www.canadapost.ca/community in March of each year. Each application is reviewed and scored (several times) by current and retired Canada Post employees who volunteer their time to help the Foundation. An employee Grants Advisory Committee will recommend projects for funding to the Foundation’s Board of Trustees. The number of projects recommended will be limited by the amount of money available. Unfortunately, this means many worthy projects may not receive funding. Successful applicants will be notified in August. Applicants selected for funding must enter into a formal agreement with the Foundation before any funds will be disbursed.


CANADA POST COMMUNITY FOUNDATION
PO BOX 90007
OTTAWA ON KIV 1J8
email: community@canadapost.ca


Timing

An annual granting process will be used to distribute funds for projects that best meet the Foundation’s vision.

NOTIFY 2017 GRANT APPLICANTS AUGUST 2017
PUBLIC ANNOUNCEMENT OF 2017 GRANT APPLICANTS SEPTEMBER 2017
CALL FOR 2018 GRANT APPLICATIONS MARCH 1, 2018
CALL FOR 2018 GRANT APPLICATIONS CLOSES APRIL 6, 2018 (NOON OTTAWA TIME)

The Canada Post Community Foundation FAQ's

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